A Guide to Cloud Print

What is cloud print and how does it work?

Cloud printing is a service that lets users print from any device on a network. As with other areas of technology, managed print services – the provision and oversight of business document output by an external service provider – have migrated to the cloud. Cloud printing, which is based on software-as-a-service (Saas) models or remotely delivered solutions, delivers digital information to a network point where the printer can collect it

Printing to the cloud refers to scanning a document on an Internet-connected multifunction printer and sending it directly from the device to a document sharing service on the Internet.

With the rise in remote working and the growing demand for collaborative technology, the use of Cloud has become prominent within many organisations. With many employees not currently in the workplace, accessing documents remotely and keeping the lines of communication open between colleagues has become a priority.

Using cloud print to meet print-on-demand needs enables businesses to lower the costs related to mass production as well as eliminating the need to procure, deploy and manage hardware and software. Cloud printing is also considered more eco-friendly because it reduces the amount of paper used and lowers carbon emissions from transportation.

The recent transition to remote working has been majorly eased using Cloud. Not only has it allowed users to print regardless of their location, but it has also become a centralised virtual hub for users to store and maintain documents whilst sharing them with colleagues and clients.

Not only has this become a staple within home or remote working, but also for hybrid workers who switch between an office space and home.

Ensuring your solution is secure is a key element of the implementation of cloud based technologies. User authentication has been introduced into cloud solutions which allows the main user to authenticate and approve any print jobs that come through, so they are able to identify the job and the user it came from. For this to happen, users should be connected to the local network which will ensure print information on the server is secured, irrespective of location.

What are the Benefits of Cloud Printing

What are the benefits of Cloud Print?

Cost effective: The use of Cloud Printing allows organisations to meet the users print needs regardless of where they are originally printing from, both lowering overall print costs and eliminating the need to buy, deploy, and manage the hardware and software through an in-house IT team.

Environmentally friendly: Cloud printing can help organisations reduce their carbon footprint. Printing over the cloud lowers carbon emissions from transportation and reduces the amount of waste generated.

Print from any device: Using Cloud Printing, users can print from any device without having to worry about compatibility and drivers, reducing the need for help desk support.

Software Updates: The cloud ensures that software upgrades happen automatically and in real time. The latest features and fixes will be up to date without the user having to think twice.

Simplicity: Cloud printing offers a convenient and simple solution for everyone – users no longer have to worry about software, drivers, or cables. Setting up cloud printing is done easily and quickly.


Cloud Printing allows you to print documents wherever you are, securely and efficiently. So why not get in contact with one of our experts here at future® to find out how cloud print can be part of your workflow future.

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