Glossary of Terms

Artificial intelligence (AI)

Applies advanced analysis and logic-based techniques, including machine learning, to interpret events, support and automate decisions, and take actions

Cloud printing services (CPS)

hosted cloud computing offerings that enable users to print documents and other materials on any device associated with the cloud. Users create content with any software tool they want and transfer the file to a cloud printing service provider via whatever device they choose, which then routes the file to a cloud-attached printer at a location selected by the user. CPS may be open (hosted by a company that enables other enterprises to use its hardware, software and network to produce printed materials) or closed (a proprietary network that is available to only the enterprise’s customers). Cloud printing enables end users, whether professional buyers or consumers, to have documents printed without being encumbered by actual printing equipment and still have it delivered where and when they want it. Technology providers may enable CPS as part of a managed print services (MPS) offering.

Cloud Services

Cloud services refer to any IT services that are provisioned and accessed from a cloud computing provider. This is a broad term that incorporates all delivery and service models of cloud computing and related solutions. Cloud services are delivered over the internet and accessible globally from the internet.

Digital Transformation

Digital transformation is the integration of digital technology into all areas of a business, fundamentally changing how you operate and deliver value to customers. It’s also a cultural change

Document management

Document management is the capture, storage and retrieval of documents. With or without documentation management, your organization already captures, stores and retrieves documents every day. For many organizations, this process is amazingly time consuming and too often ignored. Documents come in the form of both paper and electronic.

FARM

Future’s Automatic Remote Management (software) is a bespoke remote management software that monitors and controls the printer fleet.

GDPR

The General Data Protection Regulation (EU) 2016/697 (GDPR) is a regulation in EU law on data protection and privacy in the European Union (EU) and the European Economic Area (EEA). It also addresses the transfer of personal data outside the EU and EEA areas. The GDPR’s primary aim is to give control to individuals over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. Superseding the Data Protection Directive 95/46/EC, the regulation contains provisions and requirements related to the processing of personal data of individuals (formally called data subjects in the GDPR) who are located in the EEA, and applies to any enterprise—regardless of its location and the data subjects’ citizenship or residence—that is processing the personal information of individuals inside the EEA.

Interactive Screen

An interactive screen is a computer driven device, allowing users to access and manipulate electronic files by means of a LCD display. The interactive LCD will be connected to a computer with USB, and the computer then connected back to the LCD with a video cable. These screens serve a variety of functions, and is capable of many different things.

Managed Document Services

Managed Document Services (MDS) differs to Managed Print Services (MPS) because where MPS only focuses on output, MDS optimises the entire document process – from capturing to archiving and work-flows through to security and managing the resulting environmental impact

Managed Print services

Managed Print Services are offered by an external provider to optimize or manage a company’s document output. The main components provided are needs assessment, selective or general replacement of hardware, and the service, parts and supplies needed to operate the new and/or existing hardware (including existing third-party equipment if this is required by the customer). The provider also tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction.

Mobile Printing

Make printing from mobile devices flexible and easy. Send print jobs from Windows OS devices, Google Chromebooks, Mac OS, Linux, and mobile app printing for iOS, Android and Windows Surface tablets. With a traditional pull/follow printing workflow, send jobs to a single queue for release and retrieve when ready.

Photocopy
a photographic copy of printed or written material produced by a process involving the action of light on a specially prepared surface.

Print Audit

A print audit is typically conducted by large organizations in anticipation of a print services request for proposal or contract renewal. The primary purpose of a print audit is to collect metrics on current printer use, different methods of accessing printing resources, and determine the total operational costs associated with printing activities.

Printing

Printing is a process for mass reproducing text and images using a master form or template. The earliest non-paper products involving printing include cylinder seals and objects such as the Cyrus Cylinder and the Cylinders of Nabonidus. The earliest known form of printing as applied to paper was woodblock printing, which appeared in China before 220 AD for cloth printing, however it would not be applied to paper until the seventh century. Later developments in printing technology include the movable type invented by Bi Sheng around 1040 AD and the printing press invented by Johannes Gutenberg in the 15th century. The technology of printing played a key role in the development of the Renaissance and the Scientific Revolution, and laid the material basis for the modern knowledge-based economy and the spread of learning to the masses.

PrintReleaf Exchange

The PrintReleaf Exchange [PRX] is a patented software platform that empowers businesses to sustain and grow our global forestry system…one print job at a time

Remote Working

the practice of an employee working at their home, or in some other place that is not an organization’s usual place of business.

Sustainability

Sustainability is the ability to exist constantly. In the 21st century, it refers generally to the capacity for the biosphere and human civilization to co-exist. It is also defined as the process of people maintaining change in a homeostasis balanced environment, in which the exploitation of resources, the direction of investments, the orientation of technological development, and institutional change are all in harmony and enhance both current and future potential to meet human needs and aspirations. For many in the field, sustainability is defined through the following interconnected domains or pillars: environment, economic and social, which according to Fritjof Capra, is based on the principles of Systems Thinking

Visitor Management system

Visitor management refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor’s whereabouts.

Workflow

A workflow consists of an orchestrated and repeatable pattern of activity, enabled by the systematic organization of resources into processes that transform materials, provide services, or process information. It can be depicted as a sequence of operations, the work of a person or group, the work of an organization of staff, or one or more simple or complex mechanisms

Workplace suite

Xerox® Workplace Suite delivers authentication, print management, cost control, content security and mobility workflows. Designed for installation on a server for a private, secure on-site deployment, the flexible modular approach allows you to license the features that fit your business needs, regardless of the number of devices you have

Xerox

Xerox Corporation (NYSE: XRX) is a technology leader focused on the intersection of digital and physical.
deployment, the flexible modular approach allows you to license the features that fit your business needs, regardless of the number of devices you have.

Xerox® Workplace Cloud

Xerox® Workplace Cloud delivers authentication, print management, cost control and mobility workflows. This platform is ideal for accounts that want to reduce local network infrastructure or manage printers across multiple locations and networks. It is easy to set up and use, and because it is hosted in the cloud, all updates and patches are managed by Xerox. This frees up your IT resources, while maintaining the maximum security aspects you would expect.

the Renaissance and the Scientific Revolution, and laid the material basis for the modern knowledge-based economy and the spread of learning to the masses.

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